Education Centre Facilities

NOTICE:

TEMPORARY CLOSURE OF THE A+ EDUCATION CENTRE

24 February – 3 July 2020

The A+ Education Centre will be CLOSED during the above period while the Alfred Innovation & Education Hub is being built. Please check back here for updates on the new facilities.

 

The Education Centre is located at the Alfred precinct at 75 Commercial Road, Melbourne. The Centre provides seminar and meeting facilities for staff and students at the precinct. It comprises a 200-seat Lecture Theatre with state-of-the-art technology, a 150-seat Seminar Room and several classrooms and meeting rooms.

Located only a short distance from Melbourne’s CBD, the Education Centre can host conferences, workshops or seminar events. The Lecture Theatre can hold a maximum of 200 people in a fixed seating layout. In the Seminar Room and Classrooms, seating layouts can be arranged to suit various events.

The Centre allows catering and also provides AV support during standard Operating Hours.

These facilities are available for booking by the Alfred Research Alliance member organisations. For enquiries, email [email protected].

Available Facilities

Meeting Rooms

For groups of four, eight, or 16.

Each Meeting Room is equipped with a whiteboard, but no installed A/V equipment. A data projector can be supplied if requested, however users will need to bring their own laptop. Whiteboard erasers are in each room. Please BYO markers.

There are three sizes of Meeting Room:

  • Small x 1: Meeting Room 1 seats six people.
  • Medium x 2: Meeting Rooms 2 and 4 seat eight people each.
  • Large x 1: Meeting Room 3 seats 16 people.
Classrooms

There are three Classrooms, each seating up to 50 people.

Each is equipped with chairs with integrated writing tablets, a whiteboard, ceiling-mounted data projector / projection screen, VCR, desktop computer with DVD player, PC / laptop connectivity, PA system to project computer / laptop / VCR sound, and Wi-fi.

Classroom 2 is equipped with Cisco Videoconferencing Camera.

Lights

Lights are located on the wall immediately to the left or right of the entrance. There are panels of fluorescent lights and spotlights with a dimmer.

Computer

A Desktop computer featuring a DVD player and USB Ports (running Windows 7 and Office 2010) is set into the left side of the cabinet. To switch it on, press the blue button in the middle of its front panel. USB ports are visible on the front panel.

Projector

Switch the projector on by pressing the green button. Adjust volume with the yellow buttons. Please switch off after use by pressing the red button.

Connecting a Laptop

Turn the PC and projector on. While your laptop is shut down, connect the plug labeled Laptop emerging from the left side of the cabinet. (Macs require the user to provide an adapter cable).

Start up your laptop. The projector should automatically detect the signal. If there is no response after thirty seconds, try pressing:
(Windows): Function + F4 or F5.
(Apple): System Preferences / Displays / Detect Displays

To play laptop sounds, connect the plug labeled Laptop Audio to your laptop. Volume control is described above.

VCR

The VCR is located in the cabinet behind the lectern.

To watch a video, switch on the projector, insert the cassette and press play. Use the green “On / Source” button on the wall-controller to select the video’s input and project the image. The word “Computer” will change to “Video”. It may take a few seconds for the signal to successfully change.

Catering

A number of collapsible tables, placed on racks in the corridor, are useful for placing catering upon. Their load capacity is approximately 30kg. Please follow the instructions affixed to the wall to set them up.

Arrangements must be made for catering equipment to be picked up before the conclusion of all meetings or 7:30pm.

Air-conditioning

The air-conditioning system is thermostat controlled. Often, when a large group of people enter the room, the ambient temperature immediately rises. It takes some time for the air-conditioning system to stabilise the temperature in the room.

Room Reset

Classrooms must be restored to their standard configuration after use. This may involve disposing of all leftover catering, returning tables to their racks, and organising the chairs into rows. A chart in the room illustrates the format.

The Seminar Room

The Seminar Room can accommodate a seated audience of up to 120. Stackable chairs and a level parquetry floor make tailored configurations simple.

The Seminar Room is equipped with a whiteboard, ceiling-mounted data projector & projection screen, desktop computer with DVD player, Cisco videoconferencing camera, laptop connectivity, PA system for voice/computer, lectern/lapel/hands-free microphones, Wi-fi and trestle tables.

GETTING STARTED

Tap the Alfred Logo on the Lectern’s touch-screen to open the control panel.  The control panel will allow you to switch lights on and off , as well as the data projector, and provides volume control for mics and PC sound, including a mute option.

LIGHTING

Down lights can be switched on and off using buttons labelled : Rear Main & Front Main; Rear Fluoro & Front Fluoro.

COMPUTER

A Desktop computer featuring a DVD player and USB ports, running Windows 7 and Office 2010, is set into the left side of the cabinet. To switch it on, press the on button on the right-hand of the front panel. 3 USB ports are visible on the front panel.

PROJECTOR

The projector is switched on by selecting the button on the control panel for either Computers or Videoconferencing. The projector will warm up over one minute and detect the signal to project.

The projector image can be blacked out temporarily using the Picture Mute button on the bottom left-hand of the panel.

To switch the projector off, push the Power Off button on the top of the control panel screen, and push OFF to confirm on the next screen.

CONNECTING A LAPTOP

Turn the Desktop PC and projector on. While your laptop is shut down, connect the plug labelled Laptop. (Macs require an adapter cable).

Start up your laptop. The projector should automatically detect the signal.

Manual projection commands:
(Windows): Function + F4 or F5 /
(Mac): System Preferences / Displays / Detect Displays

To play laptop sounds, connect the plug labelled Laptop Audio to your laptop. Refer to PC Volume, below, for notes on adjusting the volume.

MICROPHONE

The volume of the lectern and wireless mics is controlled via the Mic Level button which is at the bottom right-hand of the control panel.  Adjust the volume by using the slider.  Press the Mic Mute button to silence or activate the microphone. When the Mic is muted the button will flash, and the Mic level slider is deactivated.

PC VOLUME

The volume of PC/laptop sound is controlled via the slider found on the bottom of the control panel.  When PC volume is muted the button will flash, and volume control slider is deactivated.  Press the Volume Mute button to activate PC sound, and adjust the volume by using the slider.

TABLES

The trestle tables may be used for any load up to 30kg. Please refer to the instruction sign on the wall before attempting to set up or collapse tables.

AIR-CONDITIONING

The air-conditioning system is thermostat controlled. It may take some time for the temperature to be stabilised.

The Lecture Theatre

Completed in 2012, The Lecture Theatre seats 200 and features a spacious foyer, providing ample room to enjoy refreshments or set up information stands.

The Lecture Theatre is equipped with ceiling-mounted data projector, desktop computer, Blu-ray DVD player & CD player (music in foyer), radio microphones (3), PC / Mac laptop connectivity, Cisco Videoconferencing Camera, Wi-fi and 4 wheelchair places.

Lights

A light switch panel can be found just inside the left and right-hand entrance doors. The light switches numbered from 1-6, control the following functions : 1 & 2 front of house, 3 & 4 house lights, 5 stair lights, 6 flood lights. A dimming function can be activated by pressing and holding any of the switches.

Computer

A Desktop computer featuring a DVD player and USB Ports, running Windows 7 and Office 2010, is located below the presenters bench. To switch it on, press the switch in the middle of its front panel. USB ports are visible on the front panel.

The Login username and password can be found on top of the keyboard.

AMX Touchscreen

An AMX Touchscreen is used to activate the dataprojector, control devices, and change microphone volume. Tap the AMX screen to wake up the display. Tap the Preview Left icon, and then from the screen top tap the PC icon for the source, then tap the Lectern PC icon in the centre.

If the PC startup screen does not appear on the left-hand Del monitor, make sure the power is switched on, using the button on the bottom right-hand corner of the the screen. Please note : The PC bootup can take 3 minutes before an image appears on the Del monitor.

Projector

Tap the Lecture Theatre Projector icon on the AMX touchscreen to show the display source options. Tap the PC icon to startup the projector and display the image from the local PC. The AMX will then say Projector is Warming, please wait. To use other devices as source, tap the icon as required, ie DVD, HDMI, etc.

Please switch the projector off after use by pressing the Exit Theatre Shutdown icon on the AMX touchscreen. Then confirm YES for shutdown.

DVD Player

A Denon DVD-Blue Ray player is located beneath the HP Desktop PC under the presenter’s bench. Before using make sure the unit is on, the ON/STANDBY button should be circled with green light. Open and close the disc tray by using the button with ^ symbol. Using the AMX touchscreen, tap the DVD icon as the source for the Lecture Theatre Projector. The controls can then be used to play and stop the DVD disc.

CD Player for Music in Foyer

A multidisc CD Player is located in the comms room. Contact 9076 3099 for assistance to place music CD’s in the player. The CD player can be controlled either from the comms room player, or via the AMX Touchscreen. To bring up the controls for the CD Player tap the CD icon from the source list for the Lecture Theatre Projector. Note : This does not actually change source for the projector.

Connecting a Laptop

Laptops or MACs can be connected via an appropriate cable to input ports which are located on the far side of the presenter’s benchtop. Input ports are labelled as HDMI or Lectern Left PC. The display on the dataprojector can then be changed to the laptop/MAC by using the AMX touchscreen. First tap the Lecture Theatre icon on the AMX to show the display source options. To change to HDMI input tap the HDMI icon at the top of the AMX touchscreen. To change to the Lectern Left PC input tap the PC icon at the top of the touchscreen, then tap the Lectern Left PC Plate icon in the middle of the page.

Microphone

Wireless microphones, either hand-held or lapel, can be obtained from the Ian Potter Library office. Ask also for a combinations laser pointer and powerpoint slide changer at the Library Office if required. Volume can be controlled via the AMX Touchscreen using the Microphone & Lights icon.

Foyers

The Lecture Theatre Foyer and South Entrance Foyer cater to up to 200 and 30 people respectively.

The Lecture Theatre Foyer provides standing room for 200 and ample bench space for catering. A concealable kitchenette has shelf space, a sink, and instant boiling / cold-filtered water.

The South Entrance Foyer provides standing room for 50, bench space for catering, and a separate kitchenette with shelf space, a sink, instant boiling / cold-filtered water, and a 100 Litre fridge.

Trestle tables are available for use in Classrooms, the Seminar Room and the Lecture Theatre Foyer. Seating can be rearranged in Classrooms and the Seminar Room to suit meeting needs. It is the responsibility of the group booking a room to re-position all furniture to the standard configuration by the end of their booking time.

Spotless (support desk: 03 9076 8222) can provide assistance to move furniture on weekdays. A booking for assistance from Spotless needs to be made 7 days in advance, and include times for both set-up and pack-up if required.

Operating Hours

The Centre is open from Monday to Friday, 8:00am to 5:00pm. Closed for Victorian Public Holidays.

Rooms should be open for the scheduled commencement of a booked period. To have a room unlocked, please contact:

Alfred Security: 03 9076 2042

Institutional identification is required.

Terms of Service

Booked Period

If time is required to set up and reset a room, this must be included in the booked period.

Room Allocation

To avoid scheduling conflicts, the originally booked room may be altered to another of equal or superior attributes. Therefore, please check the printed schedules to confirm room allocation.

Access

Rooms cannot be accessed before the booked period. If the scheduled period is exceeded, occupants may be asked to leave. Rooms should be unlocked for the commencement of all scheduled events.

Furniture

If furniture is added or moved, it must be returned to its original location / configuration before the end of the booked period.

Rubbish

All rubbish and leftover food must be disposed of. Bins are located in The Seminar Room, the east-west corridor, and the north and south foyers. Arrangements must be made for catering equipment to be removed from the Centre no later than the scheduled conclusion of a meeting. Catering supplied by Alf’s Cafe must be picked up by 7:30pm.

Cancellations

24 hours’ notice is required for all cancellations. Without such notice, unattended meetings held outside the standard Operating Hours will result in the department of the staff member who placed the booking being made liable for the full hire fee.

Contact Information

E-mail: [email protected]

A+ Education Centre
Ground Floor
Alfred Hospital
55 Commercial Road
MELBOURNE VIC 3004